Greetings Select Distinguished District Members!!!
It is the beginning of September, and time sure is flying by. We have completed our Summer Toastmasters Leadership Institutes, trained our District Executive Council Members and returned from an exciting Toastmasters International Convention in Washington, DC! After returning from the convention, I must say that I am excited, energized and ready to Rock the Challenge in District 58. Here is a recap of our trip with some important information about upcoming changes.
I must first thank our Club Proxy Chair, Malvery Pilgrim, for working with the club officers and Area Directors to ensure that we could Rock the Vote on behalf of District 58. We interviewed the candidates, listened to the Candidate Showcase along with their final speeches at the Annual Business Meeting. Speaking of the Business Meeting, it was quite possibly the longest business meeting in Toastmasters’ History- a whopping six hours.
We did pass some of the time with our Past District Director Sharon Durgin leading the Conga line and dancing to the YMCA! We met Toastmasters from all over the world and were able to MOONWALK across the stage during the Hall of Fame recognition. Did I say MOONWALK…? YES–I actually did MOONWALK in front of 2000 people; well, maybe it was more like walk backwards with a little glide…anyhoo!
It was an amazing experience, and I was so happy to be able to share it with my fellow TRIO, DEC, past District leaders and our members who came along for the ride. And guess what; many of you moonwalked with us (and didn’t even know it). We put as many pictures on the banner as we could of members who achieved educational awards and carried it with pride as we walked across the stage to celebrate the success of District 58.
This amazing experience was made possible by the hard work each of you had done in the District. We appreciate you and can’t wait to share the pictures with you. We laughed a lot, but we also learned a lot too! Please take a moment to review some items that were brought to our attention during the convention—Special Shout Out to my fellow District Director Caron Ling who composed these notes to share all the way from District 49 in Hawaii. Aloha Caron!
At the August 10th and 11th, 2015 Toastmasters International Board of Directors meeting, the Board voted to make several changes to club and membership eligibility policy and to have those changes take effect on July 1, 2016.
It is critical that the clubs and members understand the effects these changes will have on them.
The Toastmasters International Website is now available to make dues payments through Club Central. The International Dues have increased to $45.00 and are due on October 1st and April 1st each year. Please make every effort to get a minimum of eight members paid before October 1st in order to remain a club in good standing.
Effects on the Distinguished Club Program
The actual due dates for on-time payment of dues in the Distinguished Club Program are now October 1st in the fall and April 1st in the spring. This is a change from previous years when the on-time due date has actually been the 10th in those respective months. These changes are detailed in the Distinguished Club Program Manual.
Changes to the Definition of a Club in Good Standing
To be a club in good standing under the new policy, a club must have dues for eight members or more paid by October 1st in the fall and by April 1st in the spring. If they do not have at least eight paid members, they IMMEDIATELY become a club that is not in good standing on the 1st and are not in good standing until dues for eight members have been received at World Headquarters.
Changes to the Definition of Member in Good Standing
To be a member in good standing under the new policy, you must have your dues paid for the current period. This means that your dues must be paid on or before October 1st in the fall and April 1st in the spring. If your dues are not paid by the 1st, you IMMEDIATELY become a member who is not in good standing and remain not in good standing until your dues are received by World Headquarters.
This is a change from prior years where member dues and club dues were due on the 10th AND where the member and club had a grace period that allowed them to remain a member or a club in good standing until November 30th in the fall and May 30th in the spring. There is no longer a grace period.
Changes to the District Business Meeting
To be eligible to be represented and counted in the quorum for the District Business Meeting, a club must be in good standing. If, by the date of the business meeting, dues for eight members of a club have not been paid to World Headquarters, as discussed above, the club is not in good standing. Their officers may not vote at the business meeting and their club is not counted in the calculation of a quorum.
This is a change from prior policy, when every club that had paid dues in the previous dues period was considered to be in good standing because the grace period kept them in good standing until November 30th and May 30th. There is no longer a grace period.
Changes to Toastmasters Speech Contests
In order to be eligible to compete in a speech contest, a speaker needs to be a member in good standing and the club they are representing needs to be a club in good standing. As detailed above this means that the club must have dues paid for eight members and the member must have paid dues for the current period and that World Headquarters must have both the club and member dues on file.
In addition, the member must continue to be eligible at every level and if it is discovered he or she was ever ineligible when the member competed, that member is disqualified.
In District 58, this means that at every Area, Division and District contest that is held on or after October 1st in the fall and April 1st in the spring, the contest chair must review the club and membership lists from World Headquarters and determine that each contestant and the club he or she represents are in good standing. If they are not or if they were ineligible at any previous level, the contest chair must disqualify them. Please check your contestants’ eligibility per above, using the Eligibility Checker.
This is a change from prior policy; every club and member that had paid dues in the previous dues period were considered to be in good standing because the grace period kept them in good standing until November 30th and May 30th. There is no longer a grace period.
We appreciate your love and passion for Toastmasters, as a leader, a communicator, a member of the community, and as your truest self. Please let us know if you have any questions or concerns. Let’s ROCK the Challenge this year and ensure that EVERY member achieves success!
Kimberly Love, DTM
Toastmasters District 58