Meeting Ideas
- "Spice" up the meeting with actual spice samples, asking speakers to combine them in creative ways and explain the taste/smell they expect to get.
- "Argumentatively speaking", with a judge, witnesses, prosecutor, and defender. My guess is that the more far-fetched the "crime" on trial, the more fun this one is!
- Backward meeting: plan in advance or just spring it on the club if you're brave. Literally turn your agenda on its head and proceed from the end to the beginning. It's a refreshing brain-cleanser; you won't have many brain cells left afterward.
- Theme meeting, plan well in advance, ask speakers and Topic Master to
address the theme, complete with elaborate room decorations (Cinco de Mayo, Halloween, rainbow, harvest, almost any theme can be fun)
- Table Topics meeting; can ask for full-length speeches in response to Table Topics questions; call on evaluators at random--everyone must listen equally well to every speaker, as they don't know which one they'll evaluate.
- "Hot Seat Speaker" who serves as an alternate, in case a scheduled speaker doesn't show (I understand this doesn't happen in YOUR club....). Suggestion: select the Hot Seat from next meeting's speakers; this way they're already preparing their speech.
- Cruise theme, complete with bubbles and umbrella drinks!
- Table Topics: first speaker starts a story, remaining speakers continue it and the final one concludes it. Ask the first speaker to select from a list of authors, then give the first line from one of that author's works as the question.
- Use seasonal themes: sports, holidays
- Table Topics: give one line of a song, ask the responder to sing the song (careful: you could make enemies with this one)
- Meeting where all the speeches are Ice Breakers.
- Stage a debate (hint: order the Debate manual from TI; catalog number 104.)
- Awful home remedies: ask participants to describe their worst ones; or prepare a list of unlikely remedies and ask Table Topics responders to describe what they are supposed to cure.
- Mixed evaluators (sorry, I wrote this down but do not remember what it meant--help?)
- Stage a distracting meeting; bring in crying babies, construction workers, back-row conversations, cell phones. It'll make you appreciate that "positive and mutually supportive environment"!
- Institute an award for members who fill all of your Club's meeting roles
within a time period. "Full Circle Award" and "All Around Award" are two names in use today; pick a creative name for your Club's award!
- Promote speakers' subject material in your meeting publicity: "Natalie Jaworsky will speak on tips for managing multiple priorities at the ABC Toastmasters Club meeting next Tuesday."
- Interactive Table Topics: pick two or three members to work together and
role-play a situation. For example, two could act out a first date; three
could be a difficult customer, a cashier, and another customer waiting in
line.
- Display a member progress chart showing what speech projects each member
has completed.
- Club interaction: arrange to exchange members with a nearby Club.
- Change location for a special meeting; choose somewhere off-the-wall or
elegant. Caution: publicize the change several times so that first-timers
don't show up at your regular place and miss the meeting!
- Stage an all-education meeting, focusing on modules from the Successful
Club, Better Speaker, and Leadership Excellence Series. Choose modules not
recently presented in your Club.
- Assign a new role of Master Listener. This person listens attentively to
everything and at meeting's end gives a pop quiz on what he has heard.
Some Unanswered Questions
"How do I ensure we get all the speeches in this year?"
"We want 10 CTMs by June 30!"
First of all, is your goal realistic? 100 speeches divided by 3 per meeting = 33 meetings. If you only meet semi-monthly, 24 meetings will not be enough. SO...
- Schedule 1-2 speak-a-thon meetings: only speeches and evaluations. (See your VPE manual for details.) If you meet 1st/3rd or 2nd/4th weeks, add another meeting whenever there's a 5th meeting day in the month. That will give you about 3 more meetings during the year.
- Get your members on the schedule now for all 10 speeches. If they know exactly when they are to speak, they'll start preparing sooner.
- Find out who the go-getters are among your members; they're the first ones to put on the schedule.
- Urge members to have an "hip pocket" speech prepared, just in case a speaker cancels at the last minute.
- Encourage members to deliver at least one speech at another club.
"Learn the job better."
"Make the job easy and efficient."
- Read, read, read your VPE manual. It's filled with ideas and organizational tools.
- Recruit an assistant. Delegate specific things to your assistant (such as sending meeting announcements, recording members' progress, or chairing your speech contests.)
- Recognize your assistant for all that hard work! (and nominate as next year's VPE....)
- Communicate often with your members: email, club newsletter column, VPE report at the club meetings.
"Can we invite non-members to compete in club contests?"
- Unfortunately, not really. Eligibility rules require that contestants be members in good standing of a club in good standing. Non-members simply don't meet this requirement. If a non-member should win your contest, that person will not advance to the Area contest; may result in hurt feelings.
- HOWEVER, a contest is a terrific public relations event. People will come to visit a contest because they know they won't be called on to speak! Get all the PR mileage out of contests that you possibly can.
- Crank your contest up a notch by inviting a prominent Toastmaster to serve as TMOD. Call on district officers, past district officers, leaders of other clubs, perhaps the sponsor who got your club started. It will supercharge the atmosphere for your contest, and your members will never forget it.
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